DeVry University Deliverable Week 5 Resource Allocation & Preliminary Budget
Business Finance
I have been struggling with this project and need help. I have attached what I have done. Please feel free to make any changes.
DELIVERABLES FOR WEEK 5:
- MS PROJECT FILE WITH SCHEDULE AND ALLOCATED RESOURCES WITH ASSOCIATED COSTS (50 POINTS)
- MS WORD FILE WITH REPORT OF PROJECT BUDGET AND RESOURCE MANAGEMENT (50 POINTS)
FOLLOW THESE STEPS TO SET UP YOUR COURSE PROJECT WITH MICROSOFT PROJECT 2016.
Step 1: Allocate Resources
ONCE YOU HAVE THE WBS CREATED IN MS PROJECTS, ASSIGN RESOURCES TO EACH ACTIVITY. REMEMBER, ONLY ASSIGN RESOURCES TO ACTIVITIES, NOT SUMMARY TASKS. BEFORE YOU CAN DO THIS, YOU NEED TO CREATE A RESOURCES SHEET IN MS PROJECTS.
TO CREATE A RESOURCE SHEET, DO THE FOLLOWING.
- CLICK ON VIEW, RESOURCE SHEET.
- ENTER THE RESOURCE NAME, WHETHER IT IS A HUMAN RESOURCE, A COST, OR A MATERIAL.
- INCLUDE HOURLY RATE OR OTHER COSTING METHOD.
- FOR MATERIALS, DESIGNATE THE RESOURCE AS WORK AND IDENTIFY COST FOR USE (I.E., COST PER YARD).
TO ASSIGN YOUR RESOURCES TO THE ALIGNED TASKS IN MS PROJECT, FOLLOW THE STEPS BELOW.
TO ASSIGN RESOURCES
- CHOOSE VIEW—GANTT CHART.
- SELECT RESOURCE TAB
- HIGHLIGHT THE FIRST TASK.
- CLICK ON THE DOUBLE HEADED ICON ON THE UPPER TOOL BAR (ASSIGN RESOURCES), OR CLICK ALT-F10.
- IN THE RESOURCE ASSIGNMENT WINDOW, SELECT THE APPROPRIATE RESOURCE FOR EACH ACTIVITY.
REPEAT FOR ALL RESOURCES AND ACTIVITIES ACCORDING TO THE RESOURCE LIST ABOVE.
Step 2: Review Costs
- RIGHT CLICK ABOVE LAST COLUMN.
- SELECT INSERT COLUMN.
- SELECT COSTS.
THE COSTS WILL APPEAR AND ROLL UP TO SUMMARY TASKS. YOU HAVE NOW CREATED YOUR PRELIMINARY BUDGET.
Step 3: Analyze Your Resource Allocation and Assignments
THERE ARE SEVERAL METHODS TO CHECK FOR OVERALLOCATED RESOURCES.
- CLICK ON VIEW, RESOURCE SHEET—RESOURCE(S) IN RED COLOR ARE OVERALLOCATED.
- CLICK ON VIEW, RESOURCE USAGE—RESOURCE(S) IN RED COLOR ARE OVERALLOCATED RESOURCE(S) BY DATE.
- CLICK ON PROJECT, REPORTS. A DIALOG BOX APPEARS, CLICK ON ASSIGNMENTS THEN SELECT. THEN CLICK THE REPORT FOR OVERALLOCATED RESOURCES, AND THEN SELECT TO PRINT OR VIEW.
- REMEMBER WITH RESOURCES YOU NEED TO ASSIGN HOW MUCH TIME (BY A PERCENTAGE) EACH RESOURCE WILL BE ALLOCATED TO EACH ACTIVITY. SIMPLY LOWERING A GIVEN PERCENTAGE MAY CLEAR AN OVERALLOCATION, BUT THIS IS NOT POSSIBLE. OVERALLOCATIONS USUALLY MEAN THAT THE PROJECT REQUIRES AN ADDITIONAL RESOURCE OR THE TIMING OF THE TASKS HAS TO BE MADE CONCURRENT.